It’s better to purge than to hoard

An office cluttered with documents minimises your productivity, increases legal liability and presents privacy breach risks. Putting a plan in place to purge no longer needed documents is a great step towards reducing the likelihood of those things happening in your workplace.

Sometimes an impending office move is the impetus for destroying no-longer-needed paper records, but you don’t have to wait until that occurs to purge documents. A document purge can jumpstart your information disposal program anytime by offering your organisation more space to generate revenue.

A secure destruction service makes it easy to purge outdated files and obsolete records. Secure document destruction sacks are delivered to your office free of charge. Paper files—paperclips, sticky notes and staples —are deposited into the sacks. Then, after your sacks are filled we will collect the material and return it to our facility for secure destruction or shred it at your workplace. A Certificate of Destruction is provided at the completion of the destruction process.

Scheduled shredding saves time and provides ongoing privacy protection

After experiencing the positive impact of a document purge, you will hopefully realise how much time you can save every day with an ongoing shredding service. Office paper shredding machines are unreliable and inefficient. Staples and paper clips have to be removed from files, and documents must be hand fed into the shredder a few sheets at a time. Paper jams occur at the most inopportune moments, and the shredding receptacle needs to be emptied regularly. On top of all the manual labour required, the paper shredder may not shred information to a small particle size, increasing the risk of identity theft and corporate fraud. The shreds of paper are not recyclable and will invariably end up in he general waste and in turn on a land fill site.

An ongoing shredding service removes the need for any of your staff having to spend time and impacting on productivity doing this for the business. Secure destruction containers are placed in your office. Your employees deposit no-longer-needed paperwork into a container in a matter of seconds. On a scheduled basis—weekly, fortnightly or monthly—your containers are emptied and the contents are destroyed with professional shredding equipment, rendering all sensitive information unrecognisable.

Paperwork isn’t the only security risk

Paper documents aren’t the only company assets requiring a secure destruction solution. Uniforms, identification and other company branded material can also be used by criminals. The right destruction company provides you a solution for destroying the following outdated items:

• Prototypes
• Signs and banners
• Promotional materials

As with the destruction of your paper records, a Certificate of Destruction is issued when your non-paper assets are destroyed.

Don’t forget about digital information

IT equipment should be destroyed securely and in an environmentally responsible manner:

• Data tapes
• Portable hard drives
• Mobile devices
• Computers and laptops

The Waste Electrical and Electronic Equipment Directive (WEEE Directive) mandates that electronic waste must be disposed of at approved authorised recycling facilities (AATFs).

A secure destruction solution ensures your redundant IT equipment is destroyed to WEEE compliance levels. IT cabinets can be placed on-site at your facility for the secure collection of IT equipment. On a scheduled or as-needed basis, your cabinets are emptied and all material is destroyed.

Establishing how and when you dispose of all sensitive information is important to the long-term health of your organisation. A secure destruction company can offer the right tools and expertise for tuning up all aspects of your document disposal programme.

Yorshred offers both onsite shredding and offsite shredding both for regular shredding and one off purge shredding.